External Partner Command Center

Vendor Intake

Start the vendor record. This does not create employment status or guarantee work.

Vendor / Company Name Contact Person

Email Phone Website / Portfolio

Vendor Category Choose category Creative and Brand Web, Tech, and Systems Publishing and Content Event and Experience Research, Strategy, and Client Support Operations, Finance, Legal, and HR Client-Facing Delivery Partner Administrative Support Production and Print Specialized Sensitive Vendor Vendor Relationship Tier Choose tier Tier A — One-Time Vendor Tier B — Short-Term Project Vendor Tier C — Recurring Vendor Tier D — Preferred Vendor Tier E — Strategic Vendor Tier F — Sensitive / Restricted Vendor

Services Provided

NDA Signed? ChooseYesNoPendingNot Required W-9 / Payment Setup? ChooseCompletePendingNot Required Yet Konquered Point of Contact

Notes

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Confidentiality + Handbook Acknowledgment

Acknowledge the vendor handbook, confidentiality expectations, AI restrictions, and public sharing restrictions.

Vendor / Company Name Contact Email

Document Acknowledged Choose document Vendor Handbook 2026 NDA / Confidentiality Agreement Brand Standards Event Conduct Rules AI / Data Use Restrictions Project Scope Version / Date

Acknowledgment Statement I acknowledge that I have received or been given access to the selected Konquered vendor document or policy. I understand that if Konquered has not made information public, it must be treated as confidential. I will not share, post, copy, reuse, train AI tools on, disclose, or publicize Konquered materials without written permission.

Handbook received/accessed Confidentiality understood No public sharing without permission No unapproved AI use Return/delete on request

Submit Acknowledgment Clear

Project Scope + Assignment

Document the assignment, confidentiality tier, deliverables, access, deadlines, and internal owner.

Vendor / Company Name Project Name

Confidentiality Tier Choose tier Tier 1 — Public / Controlled Public Tier 2 — Internal Operating Tier 3 — Client Confidential Tier 4 — Restricted / Sensitive Business Tier 5 — Highly Restricted / Protected Deadline Client-Facing? ChooseYesNoPotentially

Scope Summary

Required Deliverables Access Needed

Revision Limit Fee / Rate Konquered POC

Final Format

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Vendor Status Update

Provide project movement before the work becomes unclear, late, or invisible.

Vendor / Company Name Project Name

Current Status Choose status Not Started In Progress Waiting on Konquered Waiting on Client / Third Party At Risk Ready for Review Complete Deadline Risk ChooseNoneGreen — MonitorAmber — Needs SupportRed — Immediate Risk Updated Delivery Date

What Is Complete? What Remains?

Blockers Support Needed

Next Action

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Deadline Escalation

A delayed deliverable is not automatically a failure. A silent delayed deliverable is an operational failure.

Vendor / Company Name Deliverable

Original Due Date Urgency ChooseGreen — MonitorAmber — Needs SupportRed — Immediate Escalation Proposed Revised Date

What Is Complete? What Remains?

Why Deadline Is at Risk Support Needed

Client Impact, If Known

Escalate Deadline Save Draft Clear

Deliverable Submission Log

Log drafts, finals, source files, review needs, and archive links.

Vendor / Company Name Project Name

Deliverable Name Deliverable Type Choose type Design / Brand Asset Slide Deck Website / Code Manuscript / Publishing File Video / Photo Event File Report / Research Administrative / Operations Other Status ChooseDraftReady for ReviewFinalRevised FinalArchive Only

File Link Source Files Included? ChooseYesNoNot Applicable

Requires Review By Choose Project Owner Brand / Design Technology Founder Legal / HR Client No Review Needed Notes

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Invoice Submission

Payment review begins when a complete invoice is received with required documentation.

Vendor / Company Name Vendor Email

Invoice Number Invoice Date Amount

Project / Scope Invoice File Link

Services Provided

W-9 on File? ChooseYesNoNot RequiredUnknown Payment Method ChooseACHCheckCredit CardPayPal / DigitalOther Reimbursable Expenses Included? ChooseYesNo

Notes

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Expense Request

Submit only approved business expenses connected to a project or scope.

Vendor / Company Name Project Name

Expense Date Expense Type Choose type Travel Meal Parking / Tolls Printing Shipping Event Supplies Software / Tool Other Amount

Pre-Approved? ChooseYesNoNot Sure Approved By

Business Purpose Receipt Link

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Event Assignment + Day-of-Show Protocol

For AV, photography, book table, LiveLab, hospitality, registration, and client-facing event support.

Vendor / Company Name Event Name

Vendor Role Choose role AV Support Photographer / Videographer Event Coordinator Registration / Check-In Book Table / Merchandise LiveLab Support Hospitality Transportation Other Event Date Arrival / Call Time

Host Hotel Involved? ChooseYesNoUnknown Client-Facing? ChooseYesNoPotentially Social Media Allowed? ChooseNoOnly Approved Public ContentAsk FirstYes, With Written Approval

Dress Code / Appearance

Materials Needed Closeout Duties

Notes

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Security / Confidentiality Incident

Report immediately. Early reporting protects the vendor, client, and Konquered.

Vendor / Company Name Reporter Email

Incident Type Choose incident Wrong Person Received File Public Link Accidentally Created Device Lost / Stolen Account Compromised Confidential Info Sent to Wrong Person Client File Downloaded to Unapproved Location AI Received Prohibited Information Screenshot / Post Shared Accidentally Access Retained After Project LiveLab / Export Exposure Other Date Discovered Urgency ChooseGreen — MonitorAmber — Needs ReviewRed — Immediate Action

System / File Affected Data Type Involved Choose type No Sensitive Data Known Public / Controlled Public Internal Operating Client Confidential Restricted Business / IP Highly Restricted / Protected Unknown

What Happened? Immediate Action Taken

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Vendor Project Closeout

Finish cleanly: deliver, invoice, archive, remove access, review, and retain/offboard.

Vendor / Company Name Project Name

Final Deliverables Received? ChooseYesNoPartially Source Files Received? ChooseYesNoNot Applicable Invoice Submitted? ChooseYesNoNot Applicable

Access Removed? ChooseYesNoPendingNot Applicable Portfolio Permission? ChooseNoYes, Written ApprovalPending ReviewNot Applicable Future Vendor Status ChooseApprovedPreferredStrategicRestrictedRetiredNeeds Review

Performance Notes Closeout Notes

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